Privacy Policy

1. Introduction

This Privacy Policy describes how Zarlu, Inc. (“Zarlu,” “we,” “us,” or “our”) collects, uses, and protects information when you visit the Clinical Rota website, request a demo, or communicate with us about the product concept.

Clinical Rota is currently a marketing site and prototype. It is not a self-serve scheduling product today.

2. Information We Collect

2.1 Information You Give Us

If you book a demo, email us, or otherwise contact us, we may collect:

• Name
• Work email address
• Organization name
• Job title or department, if you choose to share it
• Any information you include in your message or demo request

If you voluntarily share example workflow materials with us during a call or by email, we use them only to understand your scheduling problem and discuss whether Clinical Rota is a fit.

2.2 Sales Outreach Information

If we contact you first, we may have obtained business contact information from public sources or business data providers. This may include:

• Name
• Work email address
• Organization name
• Job title or department

We use this information only for business outreach about Clinical Rota.

2.3 Website Analytics

We use:

• PostHog for website analytics
• Google Ads conversion tracking to measure ad performance

These tools may collect information such as page URLs, browser and device information, referring URLs, and IP address information.

3. How We Use Information

We use information to:

• Respond to demo requests and inbound questions
• Run and improve the website
• Understand which pages and messages are useful
• Conduct limited sales outreach
• Keep records of business communications
• Comply with legal obligations

We do not sell personal information.

4. How We Share Information

We share information only with service providers we use to run the site and manage communications:

We may also disclose information if required by law or as part of a business transfer.

5. Data Retention

We keep demo-request and contact information for as long as needed to respond, continue a business conversation, or maintain ordinary business records.

If you ask us not to contact you, we may keep the minimum information needed to honor that request.

Analytics data may be retained according to the settings and retention policies of the providers listed above.

6. Security

We use reasonable administrative and technical measures to protect information we collect through the site. No method of transmission or storage is perfectly secure, so we cannot guarantee absolute security.

7. Your Choices

You may:

• Ask what contact information we have about you
• Request correction of inaccurate information
• Request deletion of your information, subject to legal or business recordkeeping needs
• Opt out of outreach emails by replying “unsubscribe” or emailing support@clinicalrota.com

8. Children

The site is not directed to children, and we do not knowingly collect personal information from anyone under 18.

9. Changes

We may update this Privacy Policy from time to time. The date at the top of this page shows the latest revision.

10. Contact

For privacy questions or requests, contact:

Zarlu, Inc.
Email: support@clinicalrota.com